EmergencyPlanNow.com

                                                                              User’s Manual
Table of Contents
Introduction
  What is EmergencyPlanNow.com?
Templates - Description
Devices
Signing in
Access to "Contact Us", Frequently Asked Questions (FAQ), Subscription cancellation
Account and template access
Products
Templates
  Grab and Go List
  Grab and Go Box
  Emergency Website Links
  Emergency Contacts List
  Communication Plan, Meetup Plan and Evacuation Plan
  Resources
  Property Map
  EMERGENCY!  
Appendix A

Introduction
What is EmergencyPlanNow.com?
EmergencyPlanNow.com (https://emergencyplannow.com) assists members of a household in developing a comprehensive preparedness plan which can be invaluable in the event of an emergency or disaster. The website provides templates which greatly simplify emergency planning by providing guidance and suggested items to gather and actions to take in the event of an emergency or disaster. The templates can be edited for the specific needs of the customer which is typically the household of a residential property. The website is accessible by computer, tablet or smartphone and the templates can also be saved and printed. 

EmergencyPlanNow.com is a subscription based service, with the option to renew annually. Customers receive online access to the following:

Templates
Templates are lists with suggested items that you can add to, edit, delete or print. Templates are available to all designated household members.

• Property Map: A printable map of your property displaying locations of important utility shutoffs and other items to attend to in case of emergency

• Grab and Go List - For each household member, a prioritized list of dozens of actions to take and items to gather in case of emergency or evacuation

• Grab and Go Box - A list of items to be stored in containers and made accessible in case of emergency or evacuation

• Emergency Website Links - Links to important local and regional police, fire, city, news and other websites that can be easily accessed

• Emergency Contacts - Links to important contacts for each household member. With a click, a phone number will display, ready to connect, or a text or email screen, ready for your message.

• Communications Plan - A plan to coordinate communications between household members and others

• Meetup Plan - A plan to designate a meeting location for household members and others who may not be together at the time of an emergency or evacuation

• Evacuation Plan - A plan to designate alternative evacuation routes and a list of instructions in the event of an evacuation

• Resources - Links to emergency and disaster related articles, organizations, products and services

EMERGENCY!: This is a collection of the lists that you and other household members will want to quickly access in the event of an emergency or evacuation. As with all the templates and the Property Map, every household member will have access to this on their computer, tablet or phone.

Property Risk Assessment (Planned but not operational): A service to have a qualified risk assessment expert inspect your property for fire, flood  or other risks, and recommend mitigation measures.

Appendix A contains the image of a typical template. Images of the templates, with explanations, can be also viewed in the Home page of the website --> Learn more --> click on the Details link which appears after the description of the template.
===============================================================

Devices:
The website is designed for smartphone or tablet use since portability is useful during hectic conditions of an emergency. (Editing your templates, however, requires data entry and it may be more convenient to use a computer for this.) 

Signing in:
Sign in with the credentials that were entered when registering. (Credentials should be shared with all household members with internet or cellular access.) 
Computer: Home page --> “Sign in” tab in the menu bar
Tablet or smartphone: Horizontal lines icon in the orange bar --> Sign in.

Access to Contact Us, Frequently Asked Questions (FAQ), Subscription cancellation, etc. (no sign in required):
Computer: Home page --> “Help” tab in the menu bar
Tablet or smartphone: Horizontal lines icon in the orange bar --> Help

Account and template access (after signing in):
Computer: Menu bar --> My Account
Tablet or smartphone: Horizontal lines icon in the orange bar --> My Account

My Account screen: In addition to the template access, note that your Order history can also be accessed, as well as account informtaion for viewing or editing. 


 

IMPORTANT: Access to EmergencyPlanNow.com is dependent on an internet or cellular connection. Your plan should allow for possibility that internet and/or cellular access may be slow or even non existent during an emergency or disaster. This should be considered when developing your templates and in particular, your Communication, Evacuation and Meetup Plans.

Suggestions:

• Each household member should memorize the important portions of the Communication, Evacuation and Meetup plans.

• Each template has provision for hard copy printing. Print up-to-date copies of these for each household member.

• Your Property Map and Key should be printed and placed in an accessible location as explained in the Instructions at the top of the Property Map template.
   
• Include a solar & hand crank portable AM/FM/NOAA weather radio in your Grab and Go Box
   
• List radio station access information (e.g. AM/FM frequencies) in your Grab and Go List or Emergency Website Links list and print these.

Products (Plans):
Use of the website templates requires purchase of one of two subscription plans:
-Plan1: This plan has the features listed above and has automatic subscription renewal.
-Plan1-GC : This plan can be purchased using a gift certificate for full or partial payment. It has the same features as Plan1
but after an expiration period, it requires purchase of a subscription renewal (Plan1-GC_SubscriptionRenewal) for
continued online access.

Gift certificates are also available for anyone to purchase and can be given to anyone who might benefit from a comprehensive emergeny plan. 

Templates
Each of the 9 templates is preloaded with data which may be useful as a checklist for a user’s needs. Each template also contains instructions for adding items (rows), for editing or deleting existing rows, for saving or printing the lists as well as other functions. By sharing login credentials, all household members will have access.  

Appendix A contains an image of a typical template. (Note that each of the two template lists are sorted in different manners.)

NOTE: Before adding to or editing a template it is advisable to click on the “Make a backup copy” box in case you want to later revert to an earlier version.

Grab and Go List
An image of the Grab and Go List template is included in Appendix A. It is similar to the other templates except that it has a “Change name in Responsibility column” box. Change the names in your list to those of household members before making other changes to your template, as follows:

Example 1: Change "Jack" to "Juan" to reflect the actual name of a household member.

Example 2: If there is no "Jill", or if Jill leaves the household, then her responsibilities should be transferred to an existing household member. To transfer Jill's responsibilities to Mom:



 

Now, all of Jill's responsibilities will be transferred to Mom (and any duplicates will be automatically eliminated.)

Grab and Go Box
The Grab and Go Box template has various optional columns. Some of these, such as Vendor and UPC code, are for the purpose of facilitating purchases of container items, either by in store shopping, online shopping or by using a delivery service. Other columns may be useful for tracking date codes of perishable items or for users concerned about the possibility of prolonged disruption from an emergency or disaster. These are as follows:

• Calories: Most packaged foods indicate the calories per serving and number of servings. If these quantities are multiplied and the result is then multiplied by the number of packages (Qty), the result is the total number of calories for that list item. For long term subsistence and survival concerns, this can be helpful.
• Date Code (DC): This is usually printed on the package of a perishable item.
• Date Type (DT): The term “Best if used by” will often appear on the packages of perishable food items. Food consumed beyond the date specified in the associated date code may lose flavor or quality, but can still be considered safe.
• Notice Lead Time : When registering as a new customer, there is an option to be notified when the expiration of a perishable item in your Grab and Go Box is approaching. This can allow you to consume these items before they are outdated, and replace them with fresher items.

If you add links and enter “Y” in the Share box, it will make those links available to be added to our database where they can then be used by others.

Note:
-Be sure to test all links.
-See the information at the bottom of the lists.

Emergency Contacts List
The Emergency Contacts List should be edited in order to add your own contacts.
Note:
-Be sure to test all contacts on your phone
-See the suggestions at the bottom of the list.

Communication Plan, Meetup Plan and Evacuation Plan
These plans have the following purposes:
-Communications Plan: Establish a means of communication if household members are not together at the time of an emergency or disaster.
-Meetup Plan: Establish alternative meeting places if household members are not together at the time of an emergency or disaster.
-Evacuation Plan - Establish alternative routes for evacuation. The “Local Traffic – Google Maps” link in your Emergency Website Links template may be useful for viewing local traffic conditions during an evacuation.

Resources
The Resources template contains the following:
-Links to articles that may be useful for emergency and disaster planning
-Links to services that may be of assistance, or which you can become involved in as a volunteer.
If you add links and enter “Y” in the Share box, it will make those links available to be added to our database where they can then be used by others.

EMERGENCY!
This is a collection of the lists that you and other household members will want to quickly access in the event of an emergency or evacuation. As with all the templates and the Property Map, every household member will have access to this on their computer, tablet or phone.

Property Map
The Property Map screen contains printable maps of your property which can be used to display locations of important utility shutoffs and other items to attend to in case of emergency. 
Within three days of your purchase of Plan1 or Plan1-GC, you should receive an email message with the subject: "Your EmergencyPlanNow.com Property Maps". Attached will be aerial images of both the satellite view and outline view of your property (based on the property address that you provided upon registration.) You should print one of these (the outline view is usually best) and mark it up with labels which designate utility shutoff locations and locations of other important items to attend to in the event of an emergency (such as fuel storage).

Example: Satellite view 























 

Example: Outline view 


























 

Example: Outline view - labeled

 

Below is an image of the Property Map screen. Notice the Property Map Key near the bottom of the screen, with labels. This template should be edited to reference and provide detail for your own labels in your marked up Property Map. Then click on the box: "Print or download Property Map Key - Sorted by Priority", and print the Key. The Key and marked up Property Map should then be placed in an accessible location for reference during an emergency. (For printing tips, see Appendix B.)

Property Map Screen












































































































Appendix A
The following is an image of the Grab and Go List template. New customers will receive such a template, ready for editing, as well as templates shown below with similar features and functionality. Note that Order history can also be accessed on this screen, as well as account informtaion for viewing or editing.